Association Management
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We provide a complete solution to manage your Apartment Owners' Association. We have a team of professional property managers who manage day-to-day activities of your association. We also provide you access to your data via Web or Smart Phones. You do not have to worry about details of day-to-day activities of managing your association; but you will be well informed of all activities with a click of a button.
With the help of our software and associated services, apartment owners can manage their association, communicate with each other, issue notices, hold elections, pay service fees & other common bills, electronically provide renter information to authorities if required by law, hire employees (such as manager, security guards, janitors,etc.), control guest access, create external facing association portal, and more. Most of the association management features are provided for free.
If you prefer to do all the work yourself - no problem. You can still use our software to do all of the work with ease. Most of the basic features are free of charge.
- Executive Committee
- Residents
- Staff/Property Managers
Unified Inbox for Admin
A single, unified view for the administrator to manage day-to-day apartment operations
Send Free SMS, Emails, Announcement
Send Free SMS/emails for announcements, reminders or festival wishes.
Issue Management
Track and resolve all resident/ apartment issues. Assign owners and set time based escalation for faster resolution.
Vendor Management
Manage all vendor information online. Record service ratings to know best vendors for your future requirements.
Moderation of Resident Communication
Moderate resident communication to ensure it's meaningful and relevant to the community
Committee Member Management
Give access to the committee members as per their responsibilities. Eg: Accounting access to Treasurer etc.
Member Management
Approve who joins your Group and their residential/ownership status.
House Management
Track houses, their current legal owners, occupants, sq ft, number of bedrooms and balconies.
Addition of Property Manager
Decide what are the Property Manager's responsibilities and what feature access is to be provided to him.
Online Notice board
Send out online notices to residents, ensuring they do not miss them. You can also click a photo, copy it on a notice and post it directly to residents.
Payment Gateway
Get residents/ non-residents to pay maintenance dues online. Reduce defaulter rate through SMS/email reminders and increase collections!
Asset Management
Track all apartment assets online - From physical assets to invoices, warranty, maintenance contracts etc.
Facility Management
Enable online booking of common facilities like club house, party halls and increase their utilization.
Parking Management
Reduce parking hassles by managing vehicle information online and reach out to the right owner when needed.
Move In/Out Management
Track & record who moves in and who moved out of the residential complex.
Domain Name
Have a dedicated page for your community and establish a unique identity, e.g www.your-apartment-community.com.
Online Visitor Management
Track all the visitors (Staff/ Guests/ Vendors) visiting your premises through CommonFloor SmartGuard mobile app and get automated reports.
Standardized Accounting
Auto Generation of Dues and Receipts
Generate your maintenance invoice and e-receipts in few clicks.
Expense Tracker
Track all your apartment expenses/ vendor payments/ staff salaries and maintenance contracts online
Bank and Cash Accounts
Manage all association bank accounts and petty cash online
Income Tracker
Keep track of all your apartment income e.g. maintenance dues, event sponsorship or any other sources.
Reports- Balance sheet etc.
Generate financial reports such as Balance sheets, Income Expense statements and Transactional reports in a few clicks.
Ledgers and Chart of Accounts
Track and resolve all resident/ apartment issues. Assign owners and set time based escalation for faster resolution.
Discussions Forum
Discuss issues, seek information, or find out your neighbours' opinion on a given matter.
SubGroups
Form functional sub-groups( E.g. Managing Committee/ Cultural Committee etc.) or interest groups (E.g. Joggers, Cricket or dance enthusiasts etc.)
Online Notices
Never miss a notice even if you are non-resident, all notices get delivered to your inbox.
Events Calendar
Organize events, schedule general body meetings or plan celebrations and use the free SMS reminders for maximum attendance.
Polls
Build consensus through online polls/voting.
Contacts Handbook
Keep key vendor contacts (plumber, electrician etc.) always accessible.
Residents' Directory
Know & connect with your neighbours and build a real social network
Documents
Store important documents such as By Laws, Regulations, Meeting Minutes, Dos and Don'ts etc online and share them as needed.
Photo Gallery
Share photos taken during celebrations or events.
Personal Messages
Reach out to any individual residents using personal messages.
Classifieds
List your apartment for sale/ rent in one-click and/ or buy/ sell household stuff online.
Dedicated secure access
Restricted access for Property Manager/ Staff to keep private resident data secure.
Calendar & Reminders
Calendar and reminders to help staff manage their time effectively.
Multiple Access for more than one staff/Property Manager
Setup multiple staff accounts, each having different access permissions to various modules.
Private Communication With Managing Committee/ Staff
Managing committee can interact with the Staff/ Property Manager privately and assign tasks as needed.
SMS & Email
Modules designed especially to help property managers become efficient
Issues and Complaints
Staff/ Property Manager can track and resolve resident issues and complaints efficiently.
Member Management
Member management can be delegated to the staff/ Property Manager.
House Management
Track houses, their current legal owners, occupants, sq ft, number of bedrooms and balconies.
Standardized Accounting
Full accounting and Money Manager module access ( Based on permissions granted by the Managing Committee)
Online Notice board
Property Manager/ Staff can manage and post online notices to keep residents updated.
Asset Management
Track all apartment assets online - From physical assets to invoices, warranty, maintenance contracts etc.
Facility Management
Enable online booking of common facilities like club house, party halls and increase their utilization.
Parking Management
Reduce parking hassles by managing vehicle information online and reach out to the right owner when needed.
Online Visitor Management
Track all the visitors (Staff/ Guests/ Vendors) visiting your premises through CommonFloor SmartGuard mobile app and get automated reports.